2020 Philmont Trek
Garden State Council

Space limited to 60 Youth Members

On July 5, 2020 Scouts MUST

Have achieved the rank of 1st class

Be 14 years of age

PHILMONT SCOUT RANCH

Founded in 1938, Philmont Scout Ranch is a bustling center for high adventure and training. Youth and adults take advantage of the Ranch's camping, training, and service programs. Most activity takes place during the summer, but Philmont also offers Autumn Adventure and Winter Adventure programs. Over 1 million Scouts, Venturers, Explorers, and Scouters have experienced the adventure of Philmont since the first camping season in 1939. Throughout its existence, conscientious attention to low-impact camping techniques has helped maintain the Ranch's wilderness. The area surrounding the Ranch is rich with history, from the Native Americans who made this arid land their home, to the land barons of the 19th century.

GARDEN STATE COUNCIL EXPEDITION

The Garden State Council 2020 Philmont Expedition is offered to Scouts, Venturers, Explorers, and Scouters of the Garden State Council. In addition to their Philmont adventure, they will have the opportunity to explore other unique areas surrounding Philmont. The 14-day expedition will include 12 days at Philmont and 2 days for travel and tours.  The tour will be confirmed after contingent members have been registered. Previous activities have included trips to Pike's Peak, the Air Force Academy, Royal Gorge Bridge, and the NRA Whittington Center. Trips are provided by Leading the Way Tours. Air Travel scheduled for Southwest Airlines.

WHEN (These days may change by a day or two based on airfare)

• Departure July 5, 2020 from Philadelphia International Airport
• Travel to & from Philadelphia Airport is your responsibility
• Arrival home July 19, 2020 at Philadelphia International Airport

PARTICIPATION REQUIREMENTS

• Scouts must be at least 14 years of age, or be 13 and have completed the 8th grade prior to the departure date
• Adults must be 21 years of age
• All participants must be registered with the Boy Scouts of America and current with their BSA Youth Protection Training.
• Ventures over the age of 18 must complete a BSA Adult Leader Application and be current with BSA Youth Protection
• All Scouts and Leaders must meet Boy Scouts of America High Adventure Physical Fitness Requirements. Your BSA Philmont High Adventure medical must be completed after August 1, 2019, and submitted by March 31, 2020
• Leader space is limited and based on youth participation.
• Youth participation is limited to 40
• Participation required for the Shakedown camping weekends. Dates for those will be set by the individual trek leaders. (additional fee required per shakedown)
• For each trek of 8-12 campers, two persons (youth or adult) must be trained in Wilderness First Aid & current CPR

PAPERWORK OF PHILMONT (when underlined click for more information)

(Coming soon) Camper Info Registration

• need to complete and return after you register for Philmont

(Coming soon) Adult Info Registration

• need to complete after you register for Philmont

BSA Philmont High Adventure Medical (only this form can be used)

• Your BSA Medical needs to be completed after July 31, 2019
• Must be submitted to Scott Bickart by March 31, 2020

(Coming March 2020)  Emergency Contact List

• Need to list three emergency contact numbers
• Needed for the council shakedown treks as well as the Summer Philmont trek

(Coming soon) Cancellation Policy

• Defines Catastrophic and Withdrawal cancelation policy
• Must be completed, signed and returned to Scott Bickart

(Coming soon) T-shirts & Stuff Order Form

• Participants are provided with two tee shirts, patches, carry-on travel bag, and other stuff. Additional items must be ordered and prepaid
• Back Pack cover for airline transport available and must be reserved and returned after trek (damage fees could be charged

(Coming soon)  Trek Itinerary 

• Trek itinerary will be developed as participates register and confirmations are received from vendors
• It will include arrival and departure information, Philmont info and additional tours 

(Coming soon) Trek Information Brochure

CANCELLATION & WITHDRAWAL 

• All cancellation requests must be submitted in writing. After January 1, 2020, no cancellation unless the reservation is assigned to another camper
• In the event the Boy Scouts of America closes Philmont, a replacement trek to another BSA high adventure base may be offered
• For any registration cancellation fees will be refunded less any credit card fees or non-fundable deposits already paid. Refunds will be issued by check
• If you request a credit card refund an additional processing fee needs to be deducted
• Fees may be assigned to another participant

PAYMENT SCHEDULE

• The participant fee is $2,600 per youth or leader
• Two hundred dollars ($200.00) is required when you make your reservation. Reservations open January 2, 2019
• The monthly payment fee is one hundred and fifty dollars ($150) per month
• Payment schedule begins on February 1, 2019, and consists of 16 payments ending April 1, 2020
• If you register after the month of January 2019, your first payment will be the $200 deposit and the monthly payments needed to bring you current with the schedule
• Any outstanding fees are due by May 1, 2020

PAYMENT INFORMATION

• ALL PAYMENTS MUST BE MADE ONLINE. PAYMENTS NOT ACCEPTED AT COUNCIL SERVICE CENTERS
• The Garden State Council uses Doubleknot, a third party vendor to process payments for registration
• Doubleknot accepts American Express, Discover, Electronic Checks, MasterCard, Visa, and PayPal
• Doubleknot charges a processing fee for all electronic payments. This fee varies by payment method
• The council will not be charging the participants with an electronic payment processing fee
• Although the credit card fees are not being added to your registration, these fees are paid to Doubleknot when each transaction takes place
• In the event of a refund, an administrative fee of 5% will be deducted from any refund
• Deposits for the Philmont fee, tour services, and the airfare are not refundable but may be assigned to another participant
• There is no refund and no return of personal items ordered 
• MORE INFO click to send an email

• Trek Leader Scott Bickhart 609.420.9592

• GSC Staff Support Bill Wasekanes 856 327 1700 Ext 132

wjwjr 1/7/2019